Vendor Information
Conference Venue
CHIA's 24th Annual Education Conference will take place on March 21-22, 2025 at the Golden Eagle Building, California State University, 1994 Paseo Rancho Castilla, Los Angeles, CA 90032.
See the Conference Accommodations page for maps, parking and hotel information.
Registration
Please follow the instructions and use the discount code that will be sent via email:
Vendor Check-In
Vendors should go toward the ballroom foyer of the Golden Eagle Building on Thurs, March 20, 2025 from 7p-9p to receive their conference badges and table assignments.
Vendor Schedule
- Set up: Thurs, March 20, 2025 from 7p-9p
- Tear down: Sat, March 22, 2025 from 2pm-4pm
Vendors are expected to stay at their tables during all dedicated networking/coffee breaks on both days in order to provide signatures for the raffle. Click here for full conference schedule.
Exhibit Size, Displays & Amenities
Platinum, Gold & Silver Sponsors as well as Exhibitors receive a 6-foot table and 2 chairs. Promo Tables are high boys, typically 36" in diameter.
Backdrops, tabletop displays, tablecloths and banners are allowed. Backdrops should not exceed the table width so as not to encroach on the neighboring vendor's space. All banner stands must be placed on or behind the table, not in front of the table or to the side.
Power, WIFI, Additional A/V
Power will be available throughout the exhibit area. However, you may wish to bring your own extension cord(s).
CHIA provides power and standard WIFI for vendors in the exhibit area. Queries and orders related to WIFI upgrades and additional A/V are available directly through the university at your own cost. Please reach out to Amanda Tapia atapia9@cslanet.calstatela.edu. Note that this must be requested before March 10, 2025.
Maps
- Campus Map
- Exhibit Hall - please check back
Raffle Prize Giveaway
This will take place on throughout the two-day event. We invite vendors to donate items for the raffle (gift certificates, swag, books, etc). Please bring the item(s) to the registration area.
Shipping & Receiving
Earliest Date for arrivals is Monday, March 17th, 2025.
Packages can be sent to the following address:
ATTN: Golden Eagle Ballrooms
1994 Paseo Rancho Castilla
Los Angeles, CA 90032
Contact: Amanda Tapia
Any questions regarding shipping can be directed to:
Amanda Tapia - Constantine
CAL STATE LA
University Auxiliary Services Inc.- Dining Services
Conference & Events Sales Manager
Email:ATapia9@calstatela.edu
Main Line: (323) 343-6770
FAQ
- Do we have to register additional reps who will staff our table? Your exhibit or sponsorship level determines the number of complimentary registrations you receive. Any representatives exceeding that number should register as a regular attendee.
- Do exhibitors/sponsors receive a meal? Yes, vendors receive all meals.
- Can exhibitors/sponsors attend conference sessions? Yes, vendors are welcome to attend the presentations and may receive CEUs (refer to first bullet point).
- Our staff will not be attending sessions, do they still need to register? Yes, each representative must register as a vendor or regular attendee.
- Our staff will not be eating meals, do they still need to register? Yes, each representative must register as a vendor or regular attendee.
- How many people will attend? We are expecting 275-300 attendees in 2025.
- Can I receive a contact list of attendees? CHIA does not distribute attendee information. You may collect this at your exhibit table, however, for those attendees who are willing to provide it.
- Can I attend presentations? Yes, vendors are allowed to attend workshops or breakout sessions.
- Will the exhibit hall be locked at night? The vendor area will be used by CHIA only. It will be locked at night, however we cannot guarantee that it will be secure at all times. Any valuables should be locked by the vendor at night. CHIA is not responsible for lost, stolen or damaged items.
Questions
Our Vendor Liaisons will be available to answer questions throughout the conference.
For questions prior to the conference, email: conference@chiaonline.org